in Purchase and Stores, we follow a concept called ‘No Entry
Store’. Here the attempt is to reduce manual intervention in
ordering. The system first registers all authorized suppliers,
the rates for items that are purchased repeatedly and terms
for payment. When stock levels fall below re-order levels, the
system automatically suggests the lowest cost vendor and the
price agreed upon. Orders are typically placed as per the
system suggestion (>90% of the time) and when an alternate
vendor is selected, the purchasing authority is required to
record the reasons for the variance. Again Management has deep
insight into the actions of the Purchase department and is
able to refer to specific transactions with accurate details
in their daily or weekly review meetings. The transparency
that the system provides ensures that one of the most
‘troublesome’ departments for hospitals is immediately made
accountable. The ‘No Entry’ sign refers to both reduction of
manual entry thereby speeding up the process and making it
more efficient, as well as sending a strict message that this
is a ’No Entry’ zone for fraud and misappropriation.